Executive Assistant, Communications and Events

Location: Centre LGBT+ State College, PA

Reports To: Executive Director

Employment Type: 20 hours/week, FIXED & FLEXIBLE HOURS REQUIRED

Salary: $17.50/hour starting

 

Communications & Marketing

• Develop and implement social media content across organizational platforms. 

• Create graphics, flyers, promotional materials, and digital assets. 

• Coordinate organizational marketing campaigns and promotional strategies. 

• Design newsletters and email communications. 

• Maintain consistent organizational branding across print and digital materials. 

• Monitor social media engagement and respond to community inquiries as appropriate. 

 

Event Planning & Project Management

• Serve as lead coordinator under the direction of the Executive Director for organizational events, including fundraisers, educational programs, and community gatherings. 

• Develop event timelines and project plans. 

• Coordinate vendors, entertainers, speakers, sponsors, and exhibitors. 

• Manage event registration, logistics, and communications. 

• Coordinate event marketing and promotional campaigns. 

• Work with Volunteer Coordinator to assist with volunteer recruitment and scheduling for events. 

• Develop post-event evaluations and recommendations for future improvements. 

• Support fundraising event planning and execution. 

 

Community Engagement & Outreach

• Promote organizational programs, services, and events throughout the community. 

• Build relationships with community partners, businesses, and collaborating organizations. 

• Coordinate outreach activities and represent Centre LGBT+ at community events. 

• Assist with sponsorship outreach and recognition. 

• Help identify opportunities to expand community engagement.

 

Shared Assistant Responsibilities

Front Desk & Visitor Services

• Welcome visitors and provide information about programs and services

• Answer phones and respond to general inquiries

• Monitor reception area

• Receive deliveries and maintain office organization 

Program Support

• Schedule and assist with Gender Affirming Closet appointments

• Respond to general emails

• Connect community members with appropriate resources

• Represent Centre LGBT+ at events as needed

Event Support

• Assist with setup and breakdown for events

• Support event logistics

Administrative Support

• Assist with meeting preparation

• Take meeting notes when needed

• Prepare printed materials

• Prepare, edit, and format documents, reports, presentations, and correspondence as requested

• Complete miscellaneous administrative projects

• Handle confidential and sensitive information with discretion and professionalism

• Maintain office records, including files, contact lists, and databases, ensuring accuracy and accessibility

• Attend monthly staff meetings 

Qualifications 

Education & Experience:

• Associate’s degree or equivalent experience in a related field. (Experience is considered) 

• Minimum of 1 year of experience in a staff support role, preferably in a non-profit or mission-driven organization.

 Skills & Competencies

• Strong organizational skills with the ability to prioritize tasks and manage time effectively.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Canva, Hootsuite) and familiarity with project management and communication tools.

• Ability to work independently with minimal supervision and as part of a team.

• High level of integrity and ability to handle confidential information.

• Commitment to the mission and values of Centre LGBT+, ability to represent organization in a professional and focused manner.

 

Personal Attributes

• Proactive and resourceful, with a positive attitude and strong problem-solving skills.

• Culturally competent and able to work effectively with diverse communities.

• Detail-oriented and thorough in completing tasks.

• Flexible and adaptable to changing priorities and needs.

• Professional development opportunities.

• Supportive, inclusive, and dynamic work environment.

To Apply:

Please submit your resume, cover letter, and three professional references to Cat at

cat@centrelgbtplus.org. In your cover letter, please describe your experience in administrative support and your commitment to justice, equity, diversity, and inclusion.